Location: Pretoria
Closing Date: 17 Jun 2026
RAF Legal Secretary at the Pretoria Regional Office Magistrate Court
Purpose of the job: The Legal Secretary (Magistrate court) is responsible to provide administrative support to the Legal Services Department and to ensure the day-to-day functioning of the office.
Key Performance Areas
Legal secretarial administration
- Prepare court statements and forms that Attorneys will need in court.
- Dictate Attorney’s audio files and written notes.
- Transcribe and proofread legal documents.
- Index and update pleadings and discovery binders.
- Collect and deliver documents.
- Supporting legal research for cases and communicating with vendors, experts, attorneys, opposing counsel and other staff.
Standard, process, and procedure maintenance
- Ensure a strategy framework is maintained by required standards.
- Keep abreast of internal standards and business goals to ensure adherence to sound internal control.
- Provide administrative support to the strategy and reporting office by RAF policies and procedures.
Quality assurance activities
- Maintain up-to-date written documentation and policies related to the organisation’s business activities.
Office Management
- Maintain correspondence, filing, telephonic queries and provide general administration support to the office.
- Maintain strict confidentiality in all matters relating to the office.
- Make follow-ups on outstanding matters on behalf of the Legal Services department in the office.
- Ensure all office requests are handled and responded to within set timelines.
- Ensure availability of stationery within the department.
Meeting and diary management
- Arrange meetings on behalf of the Legal Services Department.
- Take minutes and distribute these in accordance to set governance standards.
- Maintain follow-up plan on meeting resolutions and matters outstanding.
- Ensure confirmation of meetings and management of team diaries.
- Schedule appointments with internal and external stakeholders as and when required.
Document Control
- Ensure that the filing system is always up-to-date and functional.
- Manage the retrieval of information at all times as requested in the office.
- Ensure confidentiality of all documents under control and that documentation reaches the intended recipients.
- Acknowledge the receipt of documentation, apply a file number allocation, record data onto the computer system and file appropriately.
Qualifications & Experience
- National Diploma in Business Administration/Law related qualification.
- Relevant 2 years’ experience in a business/law administration environment.
Competencies Required by RAF for the Legal Secretary
Behavioural
- Planning, organisation, and coordinating.
- Personal mastery.
- Emotional wisdom and decision making.
- Ethics and values.
- Client service orientation.
Technical
- Computer literacy in MS Word, Excel, PowerPoint etc.
- Good understanding of all RAF systems and procedures.
- Proficiency in English and one other official language.
- Excellent planning and organisational skills.
- Dependable and trustworthy.
- Good communication skills.
- Interpersonal relations.