Location: Armscor Building, Erasmuskloof, Pretoria
Closing Date: 29 June 2026
Requirements: Secretary at the Department of Defence
Grade 12 (NQF Level 4) or equivalent. No experience required. Special requirements (Skills needed): Proficiency in Microsoft, Office suits, Excel. Professional attitude and appearance. Solid written and verbal communication skills. Excellent organisational skills. Good etiquette, sound organisational skills, High level of reliability, ability to act with tact and discretion.
Duties of the Secretary
Provide a secretarial/receptionist support service to the Director. Receive telephonic calls and refers the call to the correct role players if not meant for the relevant Director. Record appointments and events on a diary. Type documents for the Director and other staff within the unit. Operate office equipment e.g. Fax machine, scanner and photocopier. Record appointments and events. Provide secretarial support services to the Director, liaise with travel agencies to make travel arrangements. Check the arrangements when relevant documents are received.
Arrange meetings and events for Director and staff in the unit. Identifies venues, invite roles players, organise refreshments, sets up for scheduled meeting and events. Process the travel
and subsistence claims for the Director. Process all invoices that emanates from the activities of the work of the Director. Record basic minutes of the meetings of the Director where required. Draft routine correspondence and reports. Do filing of documents for the Director and the unit where necessary.
Administer matters like leave registers, telephonic accounts and attendance register. Receive, record and distribute all incoming and outgoing documents etc. Handle the procurement of standard items like office refreshment for the Director. Collect all relevant documents to enable the Director to prepare for
meetings. Remain up to date with regards to prescripts / policies and procedures applicable to her / his work environment to ensure efficient and effective support to the Director. Study relevant Public Service and the
departmental prescripts / policies and other documents to ensure that the application thereof is understood properly. Remain abreast with the procedures and processes that apply in the office of the Director. Prepare
briefing and notes for the Director as required. Keep manual filing system for the Director. Maintain an electronic document management database.
About The Department of Defence South Africa
The South African Department of Defence (DoD) is the government department responsible for safeguarding the Republic of South Africa, its sovereignty, and its citizens. It oversees the South African National Defence Force (SANDF), which is actively deployed for national border security, regional peacekeeping, and disaster support.
Enquiries: Col E.O. Mothupi Tel No: (012) 355 5383, Lt Col A. Everitt Tel No: (012) 3555334
HOW TO APPLY
Department of Defence, Directorate Legal Services Division, Private Bag X161, Pretoria, 0001 or may be hand delivered at Armscor Building, Corner Nossob and Boeing Street, Erasmuskloof, Pretoria or email to
Mafemo.Majutla@dod.mil.za
Applications received after the closing date and faxed copies will not be considered.
I really hope I could get this position. My name is Telo Mnisi and I applied, wish me luck!
Hi Telo, please apply through the link at the end of the post. This makes sure you apply directly to the hiring organisation using the application instructions in the job advert.